Many supervisors and managers ask me for help when their employees can't organize information. Of course, organization depends on the document. But here are five solutions I offer supervisors and managers to help employees organize their messages.
- Insist that every document get to the point within 50 words. Tell employees you won't read a document that doesn't get to the point right away.
- Insist that employees use headings in reports, recommendations, and other messages to make information skimmable. Headings will force them to categorize information.
- Allow just one main idea per paragraph. In disorganized messages, a mishmash of ideas packs each paragraph.
- Allow just one idea per sentence. With just one idea in it, almost any sentence can get organized.
- Limit the words per sentence--no more than 15 to 20 words on average. It's hard for short sentences to get out of hand.
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